WEBSITE UNDER RENOVATION
This website is currently under renovation to improve accessibility for users with disabilities. This process coincides with efforts to achieve and maintain compliance with Web Content Accessibility Guidelines. If anyone encounters an inaccessible feature on this website, please contact Penny Overstreet, City Clerk at (386) 517-2000 x233 or firstname.lastname@example.org to advise what inaccessible feature was encountered, and to allow the city to provide the desired information through alternative means, until such time as the website renovation is complete.
Duties of the City Clerk
As one of the oldest offices of municipal government, the City Clerk’s Office is the central contact between citizens and the government and is often referred to as the "hub" of local government.
The city clerk is appointed and serves under the direction of the city manager. The city clerk is the city’s official records manager who is the keeper of the city seal and the custodian of all the city’s documents.
The responsibilities of the city clerk include:
- Preparing all City Commission, Planning and Architectural Review Board, Economic Development, and Magistrate meeting agendas
- Recording minutes and all official actions of the City Commission, Planning and Architectural Review Board, Economic Development, and Magistrate
- Attesting to and maintaining custody of all records of the City of Flagler Beach
- Administering the publication and supplementation of the city code book
- Processing, recording, filing, and advertising ordinances, resolutions, and notices
- Processing applications for special approvals, outdoor entertainment, and door to door solicitation permits
- Establishing and coordinating the city’s records management program in compliance with state law
- Electronic imaging of city records in accordance with state law
- Responding to public records requests
- Administering oaths of office
- Providing notary services
- Preparing routine ordinances, resolutions, proclamations, and certificates of appreciation
- Collecting and distributing external mail
- Managing and maintaining the city’s website
- Serving as supervisor for city elections
- Comprehending state, county, and city laws, rules and regulations regarding the functions of record management and election procedures
- Attending meetings and conferences for educational growth related to the position, learns new regulations and procedures, and network with others in the same field